Which documents do you need when you apply for a German mortgage?

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Stephan Raczak

Jun 12, 2018
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Germans banks are very meticulous when it comes to paperwork. And they'll be sure to take their time when it comes to requesting your documents.

TIP make sure you have your documents prepared and organized. Ideally, you will have an advisor vet them for you, not only does this speed up the process but it can remove any potential hiccups you can run into like with negative SCHUFA scores. Make an appointment here when you are close to reserving a property.

German banks will require you to submit both personal documents and property documents. Here’s the list of documents you will need to have ready if you want to apply for a German mortgage:

Personal Documents

General documents for everybody:

  • Copy of Passport
  • Temporary residence permit, e.g. Blue Card ("Aufenthaltstitel") or permanent residence permit ("Niederlassungserlaubnis")
  • Proof of residence ("Meldebescheinigung") – this document shows the German address you are currently registered at and can be obtained from the "Bürgeramt"
  • Proof of equity – bank account statement showing the amount of money you will put down (not necessary for getting mortgage pre-approval) 
  • Proof of German pension scheme ("Rentenbescheid/ Renteninformation") – you will receive this automatically after having worked in Germany for at least 5 years. Alternatively, this document can be obtained by directly calling Deutsche Rentenversicherung

For employees only:

  • Salary slips for last 3 months – you get these slips from your current employer
  • Salary slip for December of last year OR salary statement from last year ("Lohnsteuerbescheinigung") – you should get this from your current or past employer (if you have not yet been employed last year, then this document is not necessary) 
  • Optional: most recent tax return ("Einkommenssteuerbescheid") – if you have filed your tax declaration, then you should have received a tax return from the German tax office (employees are not legally required to file a tax declaration and therefore do not need to provide this document if they have not submitted their tax declaration)

For freelancers only:

  • Two most recent tax declaration ("Einkommenssteuererklärung") – this is the tax declaration you have submitted to the German tax office
  • Two most recent tax return ("Einkommenssteuerbescheid") – you should receive a tax return from the German tax office
  • Complete profit & loss account for 2018 ("BWA: Betriebswirtschaftliche Auswertung") – this evaluation shows your current revenue and must be verified by your accountant
  • Profit-and-loss calculation ("Einnahme-Überschuss-Rechnung") for 2018 and 2017  – you get these from your tax accountant

For self-employed business owners only:

  • Two most recent tax declaration ("Einkommenssteuererklärung") – this is the tax declaration you have submitted to the German tax office
  • Two most recent tax return ("Einkommenssteuerbescheid") – you should receive a tax return from the German tax office
  • Profit & loss account for 2018 ("BWA - Betriebswirtschaftliche Auswertung") – this evaluation shows your current revenue and must be verified by your accountant
  • Balance sheets incl. profit-and-loss calculation for 2018 and 2017 ("Gewinn-Verlust-Rechnung") – you get these from your tax accountant

Property Documents

In addition to the personal documents, you will also need to provide specific documents about the property you are looking to buy. Once you have found the right property, you will need to gather the following property documents to fully qualify for a mortgage:

Existing property:

  • Current extract of land registration (“Grundbuchauszug”) – you can receive this document directly from the land office (“Grundbuchamt”) or a notary of your choosing will do it for you
  • Declaration of division (“Teilungserklärung”) – the seller/ real estate agent should provide this
  • Floor plan with measurements (“bemaßter Grundriss”) – you will get this from the seller or the real estate agent
  • Floor area calculation ("Wohnflächenberechnung") –  you will get this from the seller or the real estate agent
  • Draft of the purchase contract (“Kaufvertragsentwurf”) – a notary of your choosing will draft the purchase contract
  • Current photos of the property – these are usually in the "Expose"

New-built property:

  • Description of construction ("Baubeschreibung") – this document will be provided by the project developer
  • Current extract of land registration (“Grundbuchauszug”) – you can receive this document directly from any notary or directly from the land office (“Grundbuchamt”)
  • Declaration of division (“Teilungserklärung”) – the seller/ real estate agent should provide this
  • Floor plan with measurements (“bemaßter Grundriss”) – you will get this from the seller or the real estate agent
  • Floor area calculation ("Wohnflächenberechnung") –  you will get this from the seller or the real estate agent
  • Draft of the purchase contract (“Kaufvertragsentwurf”) – a notary of your choosing will draft the purchase contract

In most cases, it makes sense to have your documents pre-screened by one of our advisors to ensure you are ready for pre-approval. You can learn more about what an advisor does here.

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Stephan Raczak

Stephan is one of Hypofriend’s Mortgage Experts.

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